5 Tools I’ve Learned (so far) to be an Effective Virtual Assistant

I wanted to be a virtual assistant. I have some of the skills required, but then I don’t know how to go about it. I’ve done my searches, and this word – portfolio, kept on jumping at me. It’s not enough that I know these skills. I need to showcase these skills, and apparently, portfolio is just the way to do it. That, and to learn more skills, if not to develop own skills, seem daunting. Learning new things could be cumbersome and time consuming for some. And to a traditionalist sticking to good old ways and resisting to change, can be challenging. However, a determined person (like me) would go to lengths in order not to fail.

So I enrolled in the bootcamp, hoping to learn the ropes and eventually, to become a rockstar or a ninja or whatever they call the very best of freelancers today. In doing so, I compiled some of the tools I’ve acquired so far to become an effective Virtual Assistant.

Google Docs

I’ve been using Microsoft Word, Excel, PowerPoint & Publisher for ages. From my school days to an entrepreneur that I am now, Microsoft is my go to when I need something done. It’s only recently that I learned about Google Docs. Google docs is actually not that much different with MS Office. It’s simple, but more. Don’t be fooled with its simplicity though. It’s a powerful tool embedded within a google drive for seamless work efficiency and productivity.


Have you ever experienced reaching 1000+ messages in your inbox? With the VA Bootcamp, I learned how easy I can reduce these messages to zero. I thought they’re using a special app to have this task done. And found out a simple trick: Putting labels and filters on my email.

Google Calendar

When I was googling for possible VA jobs (years ago when I don’t have a frigging clue about what can a VA do), I kept seeing this calendar thing. I thought it should be easy organizing someone else’s schedule, but then I’m at a loss how to do it. I got this “aha” moment when i learned the know-how at the bootcamp.

Do you see a pattern here? The tools I mentioned so far are all Google Apps. It’s how comprehensive it is, and yet at the same time, offers a very efficient platform to get multiple tasks done.


Most people would say Photoshop is the best photo editing software out there, but I find so complicated. Very much intricate, and not user friendly to a beginner like me. So i researched for a simpler software where I can create wonderful images without trying to understand layers. And the best I came across to is Canva. It’s so easy to use, even people with absolute zero knowledge about photo editing will have a breeze doing it in this app.


Buffer is a software application for the web and mobile, designed to manage accounts in social networks, by providing the means for a user to schedule posts to Twitter, Facebook, Instagram, and Linkedin. With this app, your friends, associates, followers would never miss a post from you.

How about you, what skills have you learned as you started this Virtual Assistant journey? Let me know in the comment below.

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