Increasing Work Productivity

There are only so many hours in the day, so making the most of your time is critical. There are two ways increase your output–either put in more hours or work smarter. I don’t know about you, but I prefer the latter.

Being more productive at work isn’t rocket science, but it does require being more deliberate about how you manage your time. This post will walk you through 15 simple but effective strategies for increasing your productivity at work.

1. Track and limit how much time you’re spending on tasks.

You may think you’re pretty good at gauging how much time you’re spending on various tasks. However, some research suggests only around 17 percent of people are able to accurately estimate the passage of time. A tool like Rescue Time can help by letting you know exactly how much time you spend on daily tasks, including social media, email, word processing, and apps.

2. Set self-imposed deadlines.

While we usually think of a stress as a bad thing, a manageable level of self-imposed stress can actually be helpful in terms of giving us focus and helping us meet our goals. For open-ended tasks or projects, try giving yourself a deadline, and then stick to it. You may be surprised to discover just how focused and productive you can be when you’re watching the clock

3. Just say no to meetings.

Meetings are one of the biggest time-sucks around, yet somehow we continue to unquestioningly book them, attend them and, inevitably, complain about them. According to Atlassian, the average office worker spends over 31 hours each month in unproductive meetings. Before booking your next meeting, ask yourself whether you can accomplish the same goals or tasks via email, phone, or Web-based meeting (which may be slightly more productive).

4. Take exercise breaks.

Take a break. Drink Coffee.

Using work time to exercise may actually help improve productivity, according to a study published in the Journal of Occupational and Environmental Medicine. If possible, build in set times during the week for taking a walk or going to the gym. Getting your blood pumping could be just what’s needed to clear your head and get your focus back.

5. Minimize interruptions (to the best of your ability).

Having a colleague pop her head into your office to chat may seem innocuous, but even brief interruptions appear to produce a change in work pattern and a corresponding drop in productivity. Minimizing interruptions may mean setting office hours, keeping your door closed, or working from home for time-sensitive projects.